Description
Programme Management Office Administrator
Location: Gloucester
Salary: Competitive + benefits + potential share options
About the Company
Our client is a pioneering organisation in the cleantech space, developing innovative solutions that have the potential to transform the future of energy.
Programme Management Office Administrator role:
We’re seeking a highly organised and proactive Programme Management Office (PMO) professional to support the successful delivery of a variety of technical and commercial projects.
As their Programme Management Office Administrator, you will play a vital role in ensuring clear project tracking, documentation, and coordination across multiple workstreams. This is a hands-on position with excellent scope for growth, working closely with engineering, operations, and commercial teams to strengthen systems and processes as the business scales.
Key Responsibilities
- Project Coordination: Support the scheduling and execution of cross-functional projects, with a focus on engineering development timelines.
- Project Planning: Build and maintain project and programme plans, assisting project managers to keep delivery on track.
- Tracking & Reporting: Maintain schedules, dashboards, and reports to monitor progress, identify risks, and support weekly/monthly cycles.
- Documentation & Governance: Manage key project documents (e.g., action logs, meeting notes, risk registers, Gantt charts) with consistency and version control.
- Risk & Issue Management: Track risks and issues, follow up on mitigation actions, and escalate concerns where appropriate.
- Team Coordination: Liaise with technical and non-technical teams to support resource planning and ensure milestones are communicated clearly.
- Process Improvement: Contribute to the development of PMO tools and processes to enhance visibility, accountability, and efficiency.
- Grant & Funding Support: Assist with reporting to public sector or grant funders in collaboration with programme and business development teams.
Programme Manager Administrator requirements
Essential:
- Proven experience in a project support or PMO role, ideally within engineering, cleantech, or technology R&D environments.
- Strong organisational skills with excellent attention to detail.
- Proficiency with project management tools such as Asana, Monday.com, or similar.
- Excellent written and verbal communication skills.
- Proactive, self-motivated, and comfortable supporting multiple stakeholders in a fast-paced environment.
Desirable:
- Exposure to agile or hybrid delivery methodologies.
- Familiarity with innovation grants or publicly funded R&D projects.
- Experience submitting progress reports to grant funders.
- Prince2, PMP, or similar certification.
- A genuine interest in clean energy, sustainability, or climate solutions.
Benefits
- Flexible working hours (8 hours between 7am–7pm, Monday to Friday, with flexibility on request).
- Private health insurance.
- Access to company e-bikes for commuting or leisure.
- Free on-site parking.
- 33 days holiday (including bank holidays).
- Your birthday off as an additional day of leave.
- Share option scheme.
- Significant opportunity to grow your career in project management.
